(1) Certain personal information may be disclosed to consumer reporting agencies as provided in the Federal Claims Collection Act (31 U.S.C. AND BIOLOGICAL DEFENSE . (1) Records may be disclosed to another Agency or an instrumentality of any Governmental jurisdiction within or under the control of the United States for a civil or criminal law enforcement activity, provided: (i) The civil or criminal law enforcement activity is authorized by law; (ii) The head of the law enforcement activity or a designee has made a written request specifying the particular records desired and the law enforcement purpose (such as criminal investigations, enforcement of a civil law, or a similar purpose) for which the record is sought; and. In 2007, the Combating Trafficking in Persons Department of Defense Instruction (2200.01) was published. The Freedom of Information Act, which is known by its legal cite as 5 U.S.C. that DoD considers and addresses the privacy and civil liberties implications of all DoD regulations and policies, and will lead the agencyâs evaluation of the privacy and civil liberties implications of legislative proposals, congressional testimony, and other materials pursuant to OMB Circular No. DoD Regulation 5400.7-R, âDepartment of Defense Freedom of Information Act Program,â can be found at Part 286 of Chapter 32 of the Code of Federal Regulations, and the Army Freedom of Information Act Program can be found at Part 518 of Chapter 32 of the Code of Federal regulations, which is available in most libraries. (iii) Civilian employees not under the authority of OPM. (5) Do not honor requests from commercial enterprises for official evaluation of personal characteristics, such as evaluation of personal financial habits. (5) In addition to the specific routine uses established for each of the individual system notices, blanket routine uses have been established (see appendix 3) that are applicable to all DoD system of records. Officer management occurs within a framework of law, policy, and practice. (c) Disclosures for established routine uses. (ii) For evaluation by the Archivist of the United States, or his or her designee, to determine if a record has such historical or other value. DoD Memorandum, "Common Access Card Retention for Department of Defense Civilian Personnel Transferring Between Department of Defense Components". Contact Information Food Protection Program. ⢠Establish DoD eGuardian Working Group: The working group reviews and updates policy and compliance regarding DoD use of eGuardian and Suspicious Activity Reporting (SAR). DODIG-2016-123) We are providing this report for your information and use. This memorandum provides final government-wide credentialing standards to be used by all Federal departments and agencies in determining whether to issue or revoke personal identity verification (PIV) cards to their employees and contractor personnel, including those who are non-United States citizens. FRC personnel are considered agents of the Component that retains control over the records. (7) Perform a HQ USMEPCOM privacy review. Found inside – Page 814... if released, would allow circumvention of an agency rule, policy, ... will be governed by DoD Directive 5400.4,1 (see DoD 5400.7–R,2 paragraph 5–103); ... The purpose of the Privacy Act is to balance the government's need to maintain information about individuals with the rights of individuals to be protected against unwarranted invasions of their privacy stemming from federal agencies' collection, maintenance, use, and disclosure of personal information. January 1987 (b) Contents of disclosure accountings. Regulations dealing with government contracting programs for small businesses are outlined in the Title 13 Part 125 of the Code of Federal Regulations (CFR). Both A & B. improve the Army AT Program to prevent terrorist attacks. (1) Any information that must be released under 32 CFR part 286, the “DoD Freedom of Information Act Program,” may be released to a commercial enterprise without the individual's consent (see paragraph (b) of §310.22). (a) Disclosures from medical records are not only governed by the requirement of this part but also by the disclosure provisions of DoD 6025.18-R.”. Request for records shall be processed under the provisions of DoD 5400.7-R. (ii) Requests made on behalf of constituents. ... Defense Enrollment Eligibility Reporting System. June 9, 2014 Reporting Questionable Activities o Such activities must be identified, evaluated, and reported (288k, PDF). (2) Records transferred to a Federal Records Center (FRC) for safekeeping and storage do not fall within this category. This volume establishes responsibilities and procedures for the DoD ID card life-cycle. The affected individual need not be the subject of the record disclosed. This paper provides guidance on the use and disclosure of Armed Forces personnel PHI by covered entities for Do not contact individuals to obtain their consents for release to Congressional members unless a Congressional office specifically requests that this be done. DFAS 37-100. DoD Components disclosing records under this provision are required to assure information being disclosed cannot reasonably be used in any way to make determinations about individuals. Found inside – Page 786( b ) This part covers record systems program . ... ( 1 ) Direct and administer the DoD of these guidelines , agency rules , and any personal information from ... This Regulation prescribes uniform procedures for implementation of the Defense Privacy Program. Subj: DEPARTMENT OF THE NAVY (DON) PRIVACY PROGRAM Ref: (a) 5 U.S.C. (259k, PDF). ⢠All DoDEA employees are required to complete this refresher training when directed by the Privacy Office. (iii) There is no Federal statute that prohibits the disclosure of the records. Where to Make a FOIA Request for National Guard Bureau (NGB) Records This Regulation establishes policies and procedures to ensure that acceptance and retention of personnel in the Armed Forces, acceptance and retention of civilian employees in the Department of Defense, and granting members of the Armed Forces, DoD civilian employees, DoD contractors, and other affiliated persons access to classified information are clearly consistent with the interests of national security. Retain disclosure accounting records for 5 years after the disclosure or the life of the record, whichever is longer. The GDPR requires any entity that processes personal data to identify a legal basis for its action (such as consent or âlegitimate interestsâ), and it enumerates eight data privacy rights afforded to (5) Make a disclosure accounting each time a record is disclosed under a court order or compulsory legal process. 552a, "Privacy Act of 1974", DoDI 5400.11, “DoD Privacy and Civil Liberties Programs” January, 29, 2019, DoD 5400.11-R, “Department of Defense Privacy Program” May 8, 2007, IGDINST 5400.11, "Privacy Program" January 14, 2020, CIG-04 Case Reporting and Information Management System Records PIA, CIG-16 Defense Case Activity Tracking System PIA, CIG-17 Voluntary Leave Transfer Program Records PIA, CIG-19 Emergency Alert Notification System PIA, CIG-20 Defense Automated Management Information System PIA, CIG-21 Congressional Correspondence Tracking System PIA, CIG-24 Office of General Counsel Functional Files PIA, PIA-2 Enterprise Business Application Suite (EBAS). Changing a law requires Congressional and Presidential action, typically a lengthy process. Many of the cited documents are available on the Internet. March 14, 2014 July 31, 2008 Global . Link Disclaimer These records are owned by the Component and remain under the control of the transferring Component. Found inside – Page 873of either the reports required by paragraph (p) of the Privacy Act, or Section 3514 of Pub. L. 96-511. 8. Use of Contractors. Matching programs should ... Found inside – Page 5146721 Rules of conduct . tion of all or portions of systems of re ( a ) ... or , prior 1974 , ” 5 U.S.C. 552a and DoD DirecTo implement the “ Privacy Act of ... Office of Inspector General, United States Department of Defense, 4800 Mark Center Drive, Alexandria, VA 22350-1500, Department of Defense Office of Inspector General, Law Enforcement Officer Safety Act (LEOSA) Resources, Federal Activites Inventory Reform (FAIR) Act Annual Submission, Public Law 93-579, as codified at 5 U.S.C. (3) See paragraph (e) of §310.20 for the policy on assessing fees for Members of Congress. (1.32MB, PDF). MEDCOM Reg 40-51 (Adobe PDF) Medical Review Officers and Review of Positive Urinalysis Drug Testing Results (17 April 2013) ALARACT 062/2011 (Adobe PDF) CHANGES TO LENGTH OF AUTHORIZED DURATION OF CONTROLLED SUBSTANCE PRESCRIPTIONS IN MEDCOM REGULATION 40-51 Found inside – Page 880... supplements and implements part 32 CFR part 310 , the DoD Privacy Program . ... maintained by the WHS - Serviced Components and governs the maintenance ... June 18, 2014 The Freedom Of Information Act, which is known by its legal cite as 5 U.S.C. This FAQ helps contractors apply for a CAC or other government credential. regulation also provides policies and infor-mation pertaining to casualty-related docu-mentation, specifically the Department of Defense Form 93 (Record of Emergency Data), Servicemembersâ Group Life Insur-ance, and other life insurance programs ad-ministered by the Department of Veterans Affairs. The Army Privacy Program History. Non-compliance with these regulations can result in severe fines, or worse, a data breach. Found insideStrengthening Data Science Methods for Department of Defense Personnel and Readiness Missions offers and roadmap and implementation plan for the integration of data analysis in support of decisions within the purview of P&R. (2) When a record is disclosed under this provision, make reasonable efforts to notify the individual to whom the record pertains, if the legal process is a matter of public record. Office of Personnel Management (OPM) Memorandum, "Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12" Found insideThis book will be of special interest to anyone interested in understanding why privacy issues are often so intractable. Found inside – Page 38(d) DA PAM 25–51, The Army Privacy Program—System of Records Notices and Exemption Rules. (e) DOD Directive 5400.11, Department of Defense Privacy Program. Visit Contact Us for more information. Joint Travel Regulation. DoD Instruction 8500.01, "Cybersecurity" 6 (“Information from other Federal Departments and Agencies”). May 23, 1995 Office of Government Contracting and Business Development. The mission of the Privacy Office is to protect the privacy and personal information of individuals while achieving the mission of the DoD OIG. A locked padlock) or https:// means youâve safely connected to the .gov website. The FOIA, known by its legal cite as Title 5 U.S.C. DoD Instruction 5200.46, "DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) This guide details TRICARE begin date rules for eligible populations identified in DoD Manual 1000.13, Volume 1, and DoD Manual 1000.13, Volume 2. Washington, DC 20416. (h) Emergency disclosures. February 3, 2011 This volume prescribes the benefits for commissary; exchange; morale, welfare, and recreation (MWR); Military Health Services direct care in military treatment facilities (MTFs); and TRICARE civilian health care (CHC) in support of the members of the uniformed services, their dependents, and other eligible individuals. (106k, PDF). (B) All disclosures of personal information regarding military members shall be made in accordance with 32 CFR part 286. Notification sent to the last known address of the individual as known to the Component is sufficient. (3) The standard for exempting personal records compiled for law enforcement purposes, including personnel security investigation records, is FOIA Exemption 7(C) (32 CFR part 286.12(g)). (35k, PDF). This Instruction establishes policy, assigns responsibilities, and prescribes procedures for the DoD Personnel Security Program (PSP). DoD 5400.11-R, "Department of Defense Privacy Program" What is the regulation that governs ASAP? Found insideThe new rules define what a website operator must include in a privacy ... is the U.S. Department of Defense (DoD) organization that governs IT standards, ... Intelligence Activities, and Other Department of Defense Investigative Organizations, provides guidance for MI support of force protection programs as well as intelligence support for missions within a joint, multinational, and interagency environment. (425k, PDF). August 27, 2004 DoD Directive 5400.11, "DoD Privacy Program" October 29, 2014 (130k, PDF) This Directive updates the established policies and assigned responsibilities of the DoD Privacy Program. January 23, 2014 Applicability. DoD was the first Federal agency to require TIP Clauses in contracts, , implemented through the Defense Federal Acquisition Regulation Supplement (DFARS) in 2006. The DoD OIG Privacy Office accomplishes this mission by administering the Departmentâs Privacy Program and serving as a steward of the Privacy Act of 1974, to include, numerous laws, Executive Orders, court decisions and policies that govern ⦠(A) The blanket routine use for “Congressional Inquiries” (see appendix C, section D) applies to all systems. (1) Records may be disclosed to either House of the Congress or to any committee, joint committee or subcommittee of Congress if the release pertains to a matter within the jurisdiction of the committee. (300k, PDF). (15) Length of military service. The FAA's registration portal for drones can be accessed here . (2) Requests from members of Congress who are seeking records in their individual capacity or on behalf of a constituent. (i) Permit individuals to determine to whom information has been disclosed; (ii) Enable the activity to notify past recipients of disputed or corrected information (§310.19(i)); and. 1-4. (2) Requests by other individuals (third parties) for the records of individuals that are contained in a system of records shall be processed under 32 CFR part 286 except for requests by the parents of a minor or the legal guardian of an individual for access to the records pertaining to the minor or individual. §310.22 Non-consensual conditions of disclosure. - DoD 8570.01-M, Information Assurance Workforce Improvement Program - Air Force Instruction 33-115, Volume 2, Licensing Network Users and Certifying Network Professionals DD FORM 2930 NOV 2008 Page 4 of 16 (3) The records will not be used, in whole or in part, to make any determination about the rights, benefits, or entitlements of specific individuals. March 24, 2019 DoD PA systems of records are decentralized. When submitting a Privacy Act request for records, a completed DoD OIG Certification of Identity is required. Found inside – Page 2This regulation governs written FOIA requests from members of the public . It does not preclude release of personnel or other records to agencies or ... (3) If a Federal statute or an E.O. Figure 2: Typical roles and responsibilities across the lines of defense in privacy organizations. DoD Government Travel Charge Card Regulation . (130k, PDF). You may have noticed that things around the DTMO website have been changing. (5) Disclosures may be made to Federal, State, or local, but not foreign law enforcement agencies. The Privacy Act requires that agencies publish systems of record notices in the Federal Register. The tables within this guide identify TRICARE begin date rules for eligible personnel and dependents, as they are stored in DEERS. Regulations are in place to help companies improve their information security strategy by providing guidelines and best practices based on the companyâs industry and type of data they maintain. 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